Technology Standards Information

  • Introduction to Standardization

    The Richmond Public Schools' Technology Plan states that "Standards are needed to ensure the consistency of purpose and the quality of outcomes." In the area of technology, standards must be set to minimize purchase, maintenance, and support costs, as well as ensure interoperability among networks and systems. In the classroom, technology standards are needed to ensure consistent and effective delivery of instruction. In establishing standards, the Richmond Public Schools (RPS) must first decide what areas require technology standards. Then, each standard must be defined such that it can become part of the purchasing process. Finally, technology standards must be enforced or they are meaningless. Yet, the process for purchasing preferred items should not be difficult. To ensure that people will use the standard, the best approach is to make standard items and configurations easier to purchase than nonstandard items.


    RPS Technology Standards - Procurement Guidelines

    The Richmond Public Schools' Technology Purchasing Catalog. All technology purchasing inquiries (including quotes) must be made to the Technology Services Coordinator in ICTS or the Technology Purchasing Officer in the Department of Procurement & Controls. 


    Procedure for Computer Purchases

    The steps involved in the purchasing process (for computer purchases) are as follows (as outlined in the Training Notes Document):

    1. First consult the Technology Purchasing Catalog using the link shown above. If you can't find an item or have questions, please call and/or email your request to the Technology Services Coordinator to get purchasing information on all technology items. All inquiries should be emailed to wwaller@richmond.k12.va.us. The phone number is (804) 317-0604.
    2. Create Unapproved PO based on Purchase Request/Quote received from the Technology Services Coordinator.
    3. Unapproved PO received in Procurement & Controls is processed, approved, printed and sent to the Vendor.
    4. PO Keyers receive Footprints Email showing initial status of purchase.
    5. Once Secondary Vendor (Technology Integration Group - TIG) receives shipment, another FootPrints Email is sent showing status of purchase.
    6. TIG prepares computers based on RPS specifications and direction (as per contract).
    7. Once computers are ready for delivery to site, a Footprints Email is sent to site leadership in an effort to schedule delivery.
    8. TIG delivers and installs computers. Installation includes power up, network setup, and printer setup (up to 2 printers).
    9. Site Leadership signs all documentation provided by TIG on completion of installation of computers.
    10. The final Footprints Email is sent with all documentation attached. Once received by the PO Keyer, a receiver can be done against the PO. 

     

    Procedure for all other Technology Purchases

    1. First consult the Technology Purchasing Catalog using the link shown above. If you can't find an item or have questions, please call and/or email your request to the Technology Services Coordinator to get purchasing information on all technology items. All inquiries should be emailed to wwaller@richmond.k12.va.us. The phone number is (804) 317-0604.
    2. Create Unapproved PO based on Purchase Request/Quote received from the Technology Services Coordinator.
    3. Unapproved PO received in Procurement & Controls is processed, approved, printed and sent to the Vendor.
    4. No technology purchases should be made using Small Purchase Orders (See RPS Technology Purchasing Memo Amendment - 1/23/2013).

     

    Resource Documentation