ABOUT THE PURCHASING CARD PROGRAM
The Commonwealth of Virginia, through competitive negotiations, has established a purchasing card program for all Commonwealth agencies and institutions. The use of this program is governed by the Commonwealth Accounting Policies and Procedures (CAPP) Manual and The City of Richmond Public Schools Procurement Card Policy and Procedures. (P-Card)
It is the sole responsibility of Procurement to develop, implement, monitor, and enforce the policies and procedures governing the use of the Purchasing Card (P-Card) Program by The City of Richmond Public Schools employees. The oversight for this program is provided by the School Districts P-Card Program Administrator, (tbd) as designated by the Director for Procurement Services.
The purchasing card program provides many benefits. Cardholders and departments are empowered to make decentralized purchases up to their delegated authority faster. Purchasing cards add value to the District by reducing the number of checks processed, mailed, and deposited manually to the vendor community. The P-Card program allows RPS to pay one vendor, Bank of America, for all purchases made with the card. This program is meant to streamline the purchasing process by reducing the need for purchase orders and petty cash or small dollar purchase orders.
Below is a link to the Procedures which provides an overview of the program.