Parent Handbook PDF
Click on the Link for the handbook
This handbook is designed to communicate our policies and procedures to all parents. PLEASE READ THROUGH IT CAREFULLY. The policies and procedures we have in place are designed to protect our students’ safety and to ensure that we are creating an environment conducive to learning. THANK YOU SO MUCH FOR YOUR SUPPORT. Each year we make changes in response to teacher and parent concerns as we continue to strive to make Mary Munford an even better school for our children and meet our common goal - to allow all children to reach their potential and prepare them to educate themselves throughout their lives. As we work together though the elementary years, keep in mind what George Evans said about learning. “All children can learn, just not on the same day, or the same way.”
Frequently Asked Questions:
How do I get my child to school?
- SCHOOL BUS: We will publish a bus schedule on our website so you can find the stop closest to your home.
- Carpool: Parents who drive children to school should pull in front of our pavilion on Commonwealth Avenue to drop off children. We have staff on duty each day. Children will enter the school through rear lobby doors and go to the cafeteria for breakfast or auditorium to wait if they arrive before the 9 AM intake bell. Children sit by grade level in the auditorium.
- Walkers: Children who walk to school can enter through the front or rear lobby doors. Parents may walk children into the auditorium, but not to classrooms.
- Bike Riders: Park bikes on racks behind the school near the playground and enter through the rear lobby doors.
The first day of school is the only day when parents are permitted (but not required) to walk children to the classrooms.
**For the entire first week of school, please pin the school-provided yellow information card onto your child to help identify him or her as a new student.
How does the school dismiss children?
- Car Pool: Parents who plan to drive to school and get children are asked to use the carpool. Students will line up along the sidewalk on Commonwealth just past the new playground. Cars will line up along Commonwealth and pull up to our loading zone for student pick up. We ask that parents have a large sign on the windshield with student names who are being picked up. We load 3 - 4 cars at a time. We dismiss children at 3:35, and there is no reason to be there any earlier than this. We ask that parents who arrive early please turn off your car (don’t have it idle for more than 3 - 4 minutes). Sometimes the line wraps around to Grove, but we get all the kids loaded in cars in about 10 minutes. At 3:40 any children left are brought to the office.
- Parent Pick up - Auditorium: This is designed for parents who are walking to school to pick up children. Parents can drive and park, but there is very limited parking around the school at this time. We ask that NO ONE park along the yellow curb. This is for our VPI bus that comes in the afternoon. Parents will line up at the lower outside auditorium doors facing Westmoreland. We will open the doors as soon as the duty staff is there and parents will come in, pick up children and exit via the rear auditorium doors.
- School Buses and Day Care Vans: Students are dismissed at 3:45 and walk to the van or bus loading area where staff provides supervision until all children have boarded.
- Walkers and Bike Riders and Students going to After School Programs: Students are dismissed at 3:35.
- After School Care (Munford) Tutoring and Enrichment (AES).: Students will be dismissed from the classroom at 3:45 to go to tutoring, enrichment or our after school care program.
Can I do a combination of the dismissal procedures?
We will provide a “dismissal card” and parents will fill this out and return it to the office or the teacher. Due to activities and scheduling, some parents choose to have different departure procedures for each weekday. Ex: Mon: Bus, Tues: parent pick-up, etc. Teachers prefer us to keep the same set schedule for each week. It helps cut down on confusion for both the child and the teacher.
Can my child bring a friend home on the bus?
Unfortunately, no. The transportation policy is that students must be on the bus “manifest” so only students assigned to a bus can ride it.
What if I think my bus stop is too far away or there is a safety concern?
If a parent has a concern about a bus stop location, complete a bus stop change request. Forms are in the office. Transportation will review the request and respond within 15 days.
Will the bus drop off my child if I am not at the stop?
For students in K - 2, there should always be a responsible adult waiting at the bus stop when children are dropped off from school. If not, the child will be returned to school and the parent will be contacted.
Is there an onsite before/aftercare program?
Mary Munford operates a before and aftercare program on-site. The program runs from 7:30 until 8:45 in the morning and from 3:45 until 5:45 each day school is in session. The morning program offers games, arts and crafts and fun time. The afternoon schedule includes homework time, snack, outside time and on Fridays a free day. Fees are paid in monthly installments. Registration is on a first-come basis and students in the program have the first option to register each year in March for the following year. The registration day assigned by the city for Preschool and Kindergarten is also the first day to register for our program for the new school year. Our program does fill up and we often have a waiting list.
Anne Awad 780-5529 (September through June) firstname.lastname@example.org
How do I handle lunch?
Lunch and breakfast are free for all students and includes many healthy choices. Your child is free to bring his/her own lunch or purchase one from the cafeteria. Milk and other items are sold in the cafeteria. We encourage parents to take advantage of this program and allow students to enjoy the many healthy choices offered each day.
School lunches consist of 5 choices (students must pick at least 3) including milk (flavored or regular), a grain, a meat or meat alternative, fruit, and vegetable. There are also “grab and go” lunches like sandwiches and salads.
If you’d like to restrict what your child can eat parents should do this in writing to the cafeteria manager. Teachers cannot restrict what your child eats!
Can I visit my child during the day?
All visitors must first check-in at the office to get a visitor’s pass. Parents are not permitted to go to the classrooms unless this has been arranged in advance with the classroom teacher. Parents are welcome to join their children for lunch at any time. Just check with the teacher to see what time your child eats. For your first visit please bring your driver's license. We are required to scan your license and run a background check before parents or any visitor is allowed to go to any location in the school. Once you have been an approved visitor, you can sign in and print a visitor badge.
What if my child forgets something he needs at school?
Parents can drop off forgotten homework, lunches, etc in the office and we will make sure the child gets the item. Don’t forget, we have free lunch for all students so if they forget their lunch, they will get a meal!
Parents may not go to classrooms during the instructional day.
Can I bring treats or food to the school for children in the classroom?
We don’t allow parents to bring any food that is distributed to other children unless this is a part of a teacher sponsored school activity. This includes birthday treats such as cake, cookies, etc.
Can I request a Teacher?
The only teacher request we consider is that a child not be placed with a teacher if a sibling had that teacher in the past. All the teachers at Munford are excellent and will provide a positive supportive learning experience for your child. It would be impossible to set up classes based on parent requests, and we could not accept one without allowing this for all parents. The idea of the “best match” is what we often hear. Children don’t get to pick their parents and parents don’t get to pick the teachers. Students need to learn to adjust and deal with a wide variety of teaching styles and personalities. It is a good life skill they will all need.
What are the biggest activities of the year?
There are many school-wide and grade-specific activities, both during school and in the evenings, but here are some highlights. Look for the exact dates coming in late August/early September
- Boo-Hoo Breakfast (September): The event is just for you! A breakfast provided by the PTA for Kindergarten and new families on the first day of school. This provides a wonderful opportunity to meet fellow Munford parents and to be welcomed to the Munford community. Immediately after drop-off in the cafeteria.
- Back to School Concert and Picnic – The first Sunday after school starts from 5 – 7 PM on the grounds
- Spooky Saturday (October): This is our biggest family fundraiser of the year, and requires each class to provide many volunteers to make it happen. You do not want to miss it! Games, food, music, bounce houses galore!!
- Family Math Night - families come and enjoy challenging numbers and building games...all things Math!
- Family Reading Night - kids come dressed as their favorite character from a book for a night of speakers, book swaps, games, and storytelling.
- Book Fairs – We have two. One in school and one at a local book store.
- STEM Fair - This is an evening of Math and Scince for parents and childrenl
- Snowball Dance (January)- SCA-sponsored dance in the cafeteria
- Auction (March): Parent-only night at a location to be determined. The event includes food, beverages, entertainment, a silent auction, and a live auction…our biggest fundraiser!
- International Night - A cultural event featuring activities from different countries. Fun free event!
- Talent Show- A fun-filled Friday evening with a performance by Munford students.
How does the school communicate with me?
Information will be made available to you in the following ways:
- The official Munford website: https://www.rvaschools.net/MMES
- Mary Munford Facebook Page (like us and request access)
- PTboard https://marymunford.ptboard.com/home - This is an important and primary system used for parent communication!
- Monday Envelopes –Each child will be given a reusable envelope, which will come home in his or her backpack every Monday and will contain various information. You are to return the envelope to the school the next day.
- Your Room Parent – At the beginning of the year, one room parent will be assigned to each class, that room parent will be an invaluable source of communication and information regarding classroom parties, field trips…you name it. Feel free to volunteer!
- Munford Messages – Mr. Muzik has your phone number, and isn’t afraid to use it! These automated telephone messages are wonderful ways for the school to let you know about time-sensitive issues and action items.
- School Directory- Our School directory is a part of PTBoard. This is the PTA website and once enrolled, parents can sign up for access to the site.
What if my child misses school?
You must report any absence by 9:30 AM the day your child misses school by either calling #780-8799 or emailing at email@example.com(a link is on the school website). If you are planning to take your child out of school for a trip or for other non-illness related absences, you must send a letter or email to Mr. Muzik requesting an excused absence. Virginia requires school-age children to attend school except for excused reasons (sick, religious, appointments, bereavement). If a child missed 10 or more days of school, the parents will be invited to attend an attendance team meeting with the counselor and school social worker.
What enrichment activities are available to my child?
In addition to music, art, Spanish, PE, computer, library, field trips, and assemblies offered to all children, the PTA runs a wonderful after and before school enrichment program. Various classes are held in six-week sessions three times a year. The afternoon classes meet weekly from 3:45 p.m. to 4:45 p.m. There is an enrollment fee for each class. Examples of past programs include art, drama, tennis, chess, running, jump rope, and nature education. Program and registration information is sent home and posted in the Munford lobby in September, January and March. Parents are encouraged to give suggestions for new classes and to ask for volunteer opportunities with existing programs.
How do I sign up for soccer?
Mary Munford runs one of the biggest and best soccer programs in the city! There are Fall and Spring programs. Information about registration dates will be coming home for the first week of school. To register and get all information, you need to go to PTboard.
How do I get involved?
Parent volunteers are the backbone of this school. There are many ways to get involved:
Sign up to be a room parent or introduce yourself to your classroom parent and ask how you can get involved. Ask your classroom teacher about what you can do to help. If you work, there is often stuff that can be done at home (cutting, copying, stapling, etc). Check-in with the Volunteer Coordinator, with your availability and see what the current needs are. Volunteer to chaperone field trips. Come have lunch with your child. Attend monthly Tuesday night PTA meetings....and a Board meeting if you are interested. Visit the Mary Munford playground after school or on the weekends and meet other kids and parents. We need you!!!
Answers to parent questions that come up….
What is the official school day? The School Day is 9 – 3:45 (Dismissal begins at 3:35)
When is a child considered tardy? The Tardy bell is at 9:10 (students who arrive after 9:10 must come to the office so we can change their absence to a tardy)
We are taking a family vacation and my child will miss school…is this a problem? Missing than 10 days of school (excused or unexcused absences) is considered chronic absenteeism by Virginia and an attendance meeting with the school social worker will be held to discuss attendance with the parents. Parents can request an excused absence for travel or other activities through the school principal, but parents are strongly encouraged to plan travel and vacations during non school periods.
What time can I drop my child off at school? Student intake (supervision of students) begins at 8:45 (students go to Auditorium or cafeteria until 9AM bell). Parents may not drop children off at school before this time!
What School Supplies will my child need? We charge parents a one time fee that covers all the school supplies your child will need during the year. You do NOT need to go shopping for supplies. In grades K and 1, we also supply a book bag we want student to use instead of backpacks. In grades 2 – 5, students may need a backpack or book bag.
What’s for lunch? We offer Free Breakfast and Lunch for all students or students can bring a packed lunch. The lunch menu is posted on the RPS website. Students can purchase milk for 75 cents.
How many kids are in a class? Class size average is 22 in grades K – 3 and 24 in grades 4 and 5.
What happens if my child has academic problems? Munford offers a wide variety of instructional support including special education, gifted education, tutoring, after school math and reading. We also have an ongoing Child Find process to support students suspected of having a disability.
What if I need to pick up my child early? Anyone picking a child up early must be on the school emergency card and have a picture ID. We do not allow early dismissal after 3:15 PM. Parents will need to wait until the regular dismissal time if they arrive at school after 3:15 to pick up a student.
What kind of physical education and recess will my child have? Students have physical education with a P.E. certified teacher each week for 50 minutes, in addition, they get physical education and recess with the classroom teacher every day for 30 minutes. Many teachers also schedule work breaks during the day and students will go outside and run the track. We are a part of a program called the Daily Mile and we have a goal that every child will walk or run a mile every day!
How is discipline handled? Our focus on student discipline is Positive Behavior Support (PBIS) to encourage and teach expected behavior. There are consequences for poor behavior, and these are outlined in the Student Code of Responsible Ethics – S.C.O.R.E) adopted by the Richmond School Board. The link below will take you the SCORE information.
What about the Arts at Munford? Students have art and music each week for 45 minutes. The school offers band, strings and Harp instruction for students in grades 4 – 5. Grade 3 programs includes a theater program with SPARC. Grade 4 programs include Minds in Motion with the Richmond Ballet. Grade 5 programs include Dancing Classrooms (Ballroom Dancing).
It is the parent’s responsibility to CALL our absence voice mail (780-8799) or send an email to our absence email (firstname.lastname@example.org) each day of your child’s absence. We also need a written note that you can send to the teacher when the child returns to school, or you can email a note to our absence email. The onlyexcused absences are: illness, religious holiday, bereavement, and court appearances. A doctor’s or dentist’s appointment is considered excused for tardiness or early departure. If your child will be absent from school for other reasons such as travel, the absence must be approved by Mr. Muzik to be excused. Please send requests for excused absences to Mr. Muzik. Please try to schedule trips, vacations, etc. during one of the 180 days that your child is not required to be in school!
After 6 unexcused or excused absences, or an excessive number of tardies, parents will be required to meet with the School Attendance Support Team to come up with intervention strategies to improve school attendance. Any student who is absent more than 18 days in a school year will be retained in the current grade unless a waiver is granted by the superintendent.
Please report the absence by 9:30 AM. If you don’t you will be getting an automated phone call from the Truancy Department!
The school day is from 9:00 to 3:45
The School Office is open from 8:30 – 4:30 Monday - Friday
The first bell rings at 9:00 AM. STUDENTS ARRIVING TO CLASS AFTER THE SECOND BELL AT 9:10 ARE MARKED TARDY! Please make sure that your child reports to class on time daily so that he or she does not miss the most important time of the day.
If your child arrives after the tardy bell has rung, he or she must sign in on the computer system in the office.
If your child has to leave school early due to a doctor/dentist appointment, please send a note to your child’s teacher so that your child will be prepared to leave when you arrive to pick him/her up. When you arrive at school, please sign your child out in the office. Our office staff will call for your student to meet you in the office once you arrive. We do not dismiss children early after 3:15 PM since our dismissal process has already begun. Parents should plan to use the normal dismissal pick up if they arrive at school after 3:15.
MORNING DROP-OFF PROCEDURES
Students are not to arrive at school before at 8:45 AM because we have NO SUPERVISION for them before that time. If you bring your child to school and arrive before 8:45, please wait with them until the intake bell. Students arriving prior to 8:45 will not be permitted in the building unless they are enrolled in our Before School Care program. When our doors open for intake students will go to the cafeteria for breakfast or to the auditorium. NO students OR parents should be waiting in the hallways. The school playground is closed to students in the morning!
If you drive your child to school in the morning between 8:45 and 9AM, please drop them off in our disembark area in front of the pavilion on Commonwealth Avenue.
PLEASE REMEMBER THE FOLLOWING “NO-NO’s”:
- Do not drop off your child on Westmoreland Street.
- Do not drop off your child on Grove Avenue or in our bus loop
- Do not ever allow your child to get out of the car and cross over a lane on Westmoreland Street or Commonwealth.
- Do not walk your child to his or her classroom.
WE KNOW MORNINGS AND AFTERNOONS CAN BE STRESSFUL TRYING TO GET EVERYONE WHERE THEY NEED TO BE ON TIME. PLEASE HELP US TO KEEP EVERYONE SAFE BY FOLLOWING THESE GUIDELINES (EVEN WHEN THE PRINCIPAL IS NOT WATCHING!!!) AND BEING COURTEOUS TO YOUR FELLOW MUNFORD FAMILY MEMBERS!
USE OF THE PARKING LOT
The parking lot is restricted to MUNFORD SCHOOL STAFF BETWEEN 7:30 AM AND 4:00 PM ON SCHOOL DAYS
We realize that there are mornings and afternoons when you are busy trying to get your child to school on time and yourself to work on time. Unfortunately, we cannot allow you to use our parking lot even when you are in a big rush! We need every space in our parking lot for our staff during school days. When parents drop off or pick up their child(ren) in the parking lot, it also presents a problem regarding the safety of our students. This policy applies to parents whose children attend the BAS program as well! Thank you very much for your consideration.
Schedule for Arrival
PLEASE NOTE: STUDENTS MAY NOT ARRIVE AT SCHOOL UNTIL 8:45AM EACH MORNING. WE DO NOT HAVE SUPERVISION IN THE SCHOOL UNTIL THAT TIME.
8:45 AM- Children may begin to arrive at school. Students should report directly to the cafeteria for breakfast or auditorium to wait to be dismissed to class.
9:00 AM - First Bell – Students report to class. Until that time, students (and accompanying parents) are asked to wait in the cafeteria or auditorium. For parents who are waiting with their children, the lobby is our “hug and go” area. Please DO NOT walk children to their classrooms.
9:10 AM - Tardy Bell – Students should be in class and ready to roll! Students are marked TARDY if not in class at 9:10.
Being on time is extremely important. Please see that your child reports to his or her class on time every day.
BUILDING INDEPENDENCE IN YOUR CHILD
After the first day of school when all of the children are getting more comfortable with their routines, please allow your child to walk himself or herself to the classroom. If you choose to walk your child into the school, please say, “Goodbye and have a great day!” while you’re in the lobby. This will help your child to know that you have placed your trust in the teacher and the school to take good care of him/her and will also bring about a feeling of self-confidence.
Walkers (and bikers), Van Riders and Carpool Students will be dismissed at 3:35. These are students who are independently walking or biking home from school (not parent pick up).
Bus Riders, Aftercare, Extended day and After School Enrichment: These students are dismissed from the classroom at 3:45. Students are not permitted to ride our school buses unless they are assigned to the bus (on the bus manifest). Children cannot ride home with a friend.
PARENT PICK UP
Car Pool: Parents who are picking up children in cars must use our carpool system. Parents should plan to arrive at school at between 3:25 and 3:35. Please approach our carpool area by going East on Grove and turning right on Commonwealth Avenue from Grove and pulling down past the new playground. Please REMAIN IN YOUR CAR WHEN IN THE CARPOOL LINE. IT helps us if you have a large sign in your window with the names of the children you are picking up
Auditorium: Parents who drive, work or bike to school to pick up students must come to the auditorium. Enter through the lower doors and wait in the auditorium for students. Please do not wait in the lobby! These students are dismissed at 3:45 and will come directly to the auditorium. Do not tell your child to go outside and wait for you!
STUDENTS SHOULD BE PICKED UP AFTER SCHOOL BY 3:45 PM. THOSE STUDENTS WHO HAVE NOT BEEN PICKED UP BY THAT TIME WILL BE BROUGHT INTO THE OFFICE TO WAIT UNTIL A PARENT ARRIVES.
USE OF PLAYGROUND AFTER SCHOOL
Unfortunately, we are unable to provide supervision on the playground after school. Students MUST be accompanied by a parent or guardian if they will be playing on the grounds in the afternoon. Please make certain that your child is not playing in our flower beds and among our many bushes that have been carefully planted and tended and where trees are trying to grow!
HOW TO SEND MONEY TO SCHOOL
When sending money to school to purchase requested items or pay fees (i.e. field trips) or for the cafeteria, please send the exact amount of cash or a personal check or money order. If you send cash, the teacher will write a cash receipt and send this home. It is very helpful if money is sent in a sealed envelope clearly marked with your child’s name and purpose for the money. Checks should be made payable to “Mary Munford Elementary” When paying fees, please write separate checks for each child, if you have children in different classrooms.
We have a fee of $25.00 for returned checks. If you received a NSF check letter from us, please pay the amount due by the deadline in the letter. If our bank returns two checks unpaid, we will no longer be able to accept checks for payments.
After 9AM, every outside door is locked and visitors including parents, must come to the front door to request entrance. All visitors must report to the school office. To go anywhere in the building, we must scan your drivers license the first time you visit. Once you sign in a visitor badge will be printed. This process does a background check on all visitors and notifies the office if there are many potential matches to anyone who should not be in the school. There are also several security cameras in the building. We have multiple safety drills during the school year including:
Lock Down: Students are locked in the classroom with the teacher and no one is permitted to enter the building.
Fire Drill: Students are escorted out of the building by their teachers until an all clear bell.
Tornado Drill: Student assemble in the first floor hall and sit facing the walls away from windows and doors.
COMMUNICATION WITH TEACHERS
Teachers are always interested in talking to you about your child’s progress or about any concerns or issues you wish to share. Teachers, however, must be with their students from the time when they open the door in the morning until dismissal in the afternoon. So what should you do if you need to talk to the teacher?
- Write the teacher a note or send an email if you wish to share any information or request a conference.
- Call the school and leave a message with the secretary for the teacher to call you.
Teachers check email once a day at the end of the school day and will respond to you within 24 hours.
Please refrain from starting or ending the teacher’s day with a face-to face “This will just take a minute!” type conference. Each one of those minutes can add up, and they take away from the time the teacher can spend with your child. Most teachers work 50 or more hours each week and must schedule doctor’s appointments, etc. following school. Please be conscious of their needs during these busy times. (Yes, some teachers do have a life outside of school.)
COMMUNICATIONS FROM THE SCHOOL
To make life easier for everyone, we try to send all written communications home on Mondays in our TYVEC envelopes. PLEASE make sure you check your child backpack and other materials on Mondays for information from the school. The following are communication tools we use:
- School Web Site and Calendar https://www.rvaschools.net/MMES
- PTboard - https://www.ptboard.com/index.html
- Facebook - https://www.facebook.com/marymunfordelementary. - Public Page
- Facebook : Munford Parent Page (Private for parents only)
- Classroom Newsletters: All teachers provide a classroom newsletter at least twice each month. Some of these are online newsletters.
- Parent Link: We use this an automated call system to remind parents of important events. This system calls the telephone number we have on record for the student (family phone). This system will leave messages on answering systems, but some cell phone voice mail systems will not get messages.
We do take many photographs of school events and activities and post these pictures on the school website, facebook and other social media outlets. We do not identify students by name unless we have gotten permission from the parents to do so..
Homework will be assigned to students by classroom teachers to reinforce, review, and extend the work presented in class. Students are expected to complete, to the best of their ability, all homework assignments given. Kindergarten 1st and 2nd should have no more than 20 minutes of homework per day. (We recommended 10 minutes per grade) Third, Fourth and Fifth graders should have no more than one hour of homework per day. This does not include our recommended 30 minutes of reading (or being read to) each evening. If you find that homework is taking far longer than the recommended time, please talk with your child’s teacher.
SCHOOL GRADING SYSTEM
Grades 1-5: A=90 -100%
B=80 -= 89%
C=70 - 79%
D=60 - 69%
Parents can have access to an online login system where they can look up student grades and other information. Log in information will be available in the fall.
Mary Munford School does not adhere to a strict dress code per se, but we ask that parents/guardians ensure that all children are dressed appropriately for school activities as well as for comfort. The active learner will climb on playground equipment, run outdoors, and sit on rugs in the classrooms and library. Shirts and blouses must fully cover the chest, midriff and back. Clothing should not contain any messages with offensive language or those referencing drugs, sex, weapons, or other violence. If staff deem articles of clothing to be distracting to the learning process, students may be asked to turn the item inside out or call home for a change of clothes.
Here is a diagram of regulations for students. If you have any questions about this matter, please feel free to call or email the principal at email@example.com
Pants should be worn at the waist-- no underwear showing!
No oversized shirts that hang more than 4 inches below the waist
Hats, caps, scarves, sweatbands, and bandanas should be taken off when entering the building (except for religious beliefs)
Shorts and skirts should be longer than the fingertips when arms are extended by sides.
Please keep belly-button covered
Wear comfortable, safe shoes that you can run and play in! Sneakers, running shoes or good quality walking shoes are best.
No high heels or flip flops.
LUNCH AND BREAKFAST
Your child may either bring lunch or take advantage of our free lunch program at school.
The prices for lunch are as follows (but are subject to change pending School Board approval):
Student Lunch $Free
Student Breakfast $ Free
Milk only .75
Additional snack items (canned fruit drinks, cookies, baked chips, etc.) are also available for purchase at varying prices. All snack items sold in our cafeteria meet the new low fat, low sugar wellness guidelines.
If you child has food allergies, please provide medical documentation to support this and our cafeteria staff will flag this in our system so we can restrict these foods when you child comes through the lunch line.
Birthdays at School
Birthday celebrations need to be planned outside of school. You can use the school directory on PTboard to invite other children, but we do not distribute or allow for the distribution of birthday invitations at school. Please do not bring any food to school to share with other students unless you have cleared this with the classroom teacher. You can schedule a birthday party on the school playground after school or even on weekends, but again, invitations need to be done through the PTboard directory where you can find parent names, phone numbers and email addresses. We do suggest that if you are planning a small party with just a few children, not inviting all the students in the class is fine, but if you plan to invite most, we suggested including all since a larger party where most children are invited can make the few who are not feel very left out! You are welcome to bring your child a special “Birthday lunch” on his or her birthday and join them for lunch in the cafeteria!
SCHOOL CLINIC PROCEDURES
The school clinic provides only a temporary resting place for ill students. If you are called, please pick up your ill child promptly! Policy does not permit our administering medication of any kind, including over the counter drugs, without a physician’s written statement indicating that it is necessary during the school day. Forms for this purpose are available upon request from the school nurse. If your child will need medication at school, a PARENT must bring the medication to the nurse with the appropriate documentation.
If a student suffers from a physical or medical condition, please notify the teacher and the office, and supply any pertinent details necessary for emergency treatment (i.e. allergies, asthma etc.) and talk with the nurse about completing a medical plan. Remember each year students will have a new teacher, so please notify the teacher at the beginning of each school year.
Many parents are frequently concerned about when to keep children home or send them to school. The following guidelines should help you in making this decision:
The child should stay at home if he/she……
- has a fever of 100° or more, and should remain at home for 24 hours after the temperature returns to normal.
- has vomited or has had diarrhea and should remain at home for 24 hours after it has stopped.
- has a persistent cough.
- has open or draining skin sores.
- has inflamed or draining eyes or ears.
Each student has the right to a quality education without disruption. Each student at Mary Munford Elementary is expected to be on his/her best behavior at all times and to obey all school rules. Each teacher will establish and communicate a discipline plan for his/her classroom based on the Richmond Public Schools SCORE (Student Code of Responsible Ethics). We support and encourage positive behavior, but for negative behaviors consequences may include: student conferences, phone calls/conferences with parents, missed classroom privileges, missed recess time, after school detention, SBIT Referral, community service, in school or out-of-school suspension, shortened school day, law enforcement agencies or court referrals. All students will receive the Richmond Public Schools SCORE publication (Student Code of Responsible Ethics) and are responsible for reading and adhering to the standards presented. Students will also be made aware of the rules and consequences outlined in this document in the classrooms. Parents should sign and return the parent Responsibility and Involvement page.
If you are concerned about an issue in your child’s classroom, speak to your child’s teacher. Please keep in mind that all school personnel are required to follow confidentiality rules and we cannot share personal information about any child other than your own with you.
MARY MUNFORD’S WEBSITE and FACEBOOK
Please check out our website; you may even find a picture of yourself, or your child! You can also check out lots of information about the school.
Here’s how to get there: https://www.rvaschools.net/MMES. We plan on updating the website regularly, so check it often!
We also post many things on the Munford Facebook Page and the Munford Parent Facebook Page. The Munford Parent page is for Munford parents only.
Students may be issued textbooks and or workbooks for Math, History and Social Science, and Reading. Some of the textbooks will travel back and forth between home and school, and others will primarily be used only in class. Students are not to write, draw, color, or deface textbooks in any way. If a textbook or workbook is lost or damaged, students (parents) will be responsible for payment.
Students will have a class visit and lesson in our media center once each week, and on most visits will have an opportunity to check out books. Children are responsible for returning books in good condition. Lost or damaged books must be paid for and children who have overdue library books will not be permitted to check out books until overdue books are returned. We have a maximum three-book check out limit. Keep in mind that the school library is NOT a replacement for the public library which has a much more extensive collection of books and materials. Our library is an instructional resource and with all classes scheduled for library lessons, there is very little “open” time for students.
We love volunteers! Parents who want to volunteer must have their driver’s license scanned into our visitor management system.
There are all kinds of ways for you to volunteer. If you wish to volunteer in your child’s classroom, tell your child’s teacher. He or she will be happy to put you to work! Most teachers prefer to have volunteers follow a schedule so that there will be some consistency. Please remember that you will need to sign in at the office before you go to your child’s classroom. There are also other volunteering opportunities in tutoring programs, the media center, and the cafeteria. Please let Mr. Muzik or Ms. Miller know if you are interested in volunteering in other places around the school and they will put you in contact with the appropriate person. Thank you so very much for all that you do for our school. Please make arrangements to speak with the teacher outside of instructional time.
All visitors MUST report to the school office when they enter the building. ALL VISITORS MUST REPORT TO THE OFFICE to sign in. All visitors must have a drivers license or government issued picture ID. We do not permit unannounced visits to the classroom. If a parent wants to observe in a room, we have an observation request form that must be completed.
If your child has forgotten homework, lunch etc, please bring these to the school office. We will call your child to the office to retrieve the item(s). Don’t forget, we have free lunch for all students do if your child forgets a lunch, he or she will get fed!
THE PARENT TEACHER ASSOCIATION
The School Parent Teacher Association (PTA) operates under its own bylaws and is organized with an executive board as well as various committee chairs. Decisions related to the PTA including all financial issues are handled through the executive board and are separate for school board, cafeteria and student activity funds.
The PTA has a set of mailboxes outside the nurse’s office for all executive board members and committee chairs. There is also a general PTA mail slot in the school office under the sign in desk. All correspondence going to the PTA should be either placed in the appropriate PTA box or put in the drop box. If money is sent to school for PTA related activities such as fund raising or membership, it should be in a clearly marked envelope so the teacher will know what it is for. DO NOT mix money designated for the PTA with school-based funds.
We hope all parents will join and actively participate in the school PTA.
The Purposes of the Parent Teacher Association
- To promote the welfare of the children and youth in home, school, community, and place of worship.
- To raise the standards of home life.
- To secure adequate laws for the care and protection of children and youth.
- To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth.
- To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education
School Based Intervention Teams (SBIT) and Child Find
RPS school-based administrators and teachers monitor progress of school-age students and provide specific interventions, as needed, to ensure appropriate instructional practices and to afford children success in learning. Should an administrator, teacher, or parent believe that there is reason to suspect a child has a disability and is in need of special education, even if they are progressing from grade to grade, they should make a referral to the school’s local screening committee (LCS). The local screening committee follows procedures in order to determine if there is sufficient information to suspect a disability and to warrant an evaluation for special education. Referrals can be made by contacting the school guidance counselor.
In addition to Child Find, Munford has a School Based Intervention Team. This team works with teachers and parents to develop strategies, programs and accommodations to support students with academic, social or behavior concerns.
How are Student Assigned to Classrooms?
We do not accept requests from parents for specific teachers. There are two requests we do consider:
- If an older sibling was assigned to a teacher, and the parent does not want the younger sibling to be assigned to the same teacher, the parent can request that the child not be placed with the teacher.
- Parents can request that twins be separated or placed in the same classroom
Request forms can be picked up in the office and must be received by June 30.
All our classes are set up as heterogenous (Mixed grouping). Teachers in grades K – 4 set up classes and Mr. Muzik then assigns teacher to the class sets.
Before and After School Programs and Activities
Before and After School Child Care:
Mary Munford offers a before and after school child care program from 7:30 – 8:45 and from 3:45 – 5:30 on school days. This is a tuition based program and space is limited. If you are interested in the program, you should contact Ms. Anne Awad (awad@rvaschools,com) or call during program hours at 780- 5529.
Extended Day Academic Support:
Munford offers extended day academic support for students who may need extra support in math or reading. The program begins in November and teacher or parents can request the services. The program runs from 3:45 – 4:45 and school bus transportation is available if you live in the Munford district.
Extended Day Enrichment:
These programs are offered though the school PTA and include a variety of programs in including actives such as soccer, lego robotics, SPARC, Tree Climbing, Cooking, Gimp, Sports, etc. Parents register for the programs though PTBoard. These are fee based programs, but the PTA offers 50% scholarships for students. Parents can apply for financial support by completing a request and submitting it to the school principal for approval.
A FINAL NOTE FROM THE PRINCIPAL
Please feel free to call me (780-6267) or email me at: firstname.lastname@example.org if you have any concerns or questions at any time. I am here for your children, and I want to hear from you if you have any issues to discuss. If you have a concern regarding the classroom, the first question I will ask you is, “Have you discussed this issue with your child’s teacher?” That is always the first step! Once you have done that, we can work together to find a solution.
I always appreciate it when a parent makes an appointment to meet with me. I understand that there will be times when you are unable to make an appointment, and I will do my best to accommodate your needs. Please understand that I may not be in my office during the school day, as I will be monitoring instruction in the classrooms and working with teachers and children. If I am unavailable for you, please leave a message with the office staff, and I will get back to you as soon as possible. Remember, the assistant principal, Ms. Sam Miller (email@example.com), or our school counselor, Ms. Rose Gordon (firstname.lastname@example.org), are also available to assist you when needed.