Amazon Business Information
Purchases of any item should always begin with existing, negotiated purchasing contracts established by Procurement and Property Management. If a particular item is not blocked on Amazon, it does not always mean that it is eligible for purchase on Amazon per RPS' purchasing policies. After you submit your order on Amazon, all orders are reviewed by our office before the order is finally placed. Contact our office at 804-780-6110 for more information.
Amazon Business Customer Service (for technical issues): 1-888-280-4331
Procurement Programs Coordinator, Tiffany Archer: tarcher2@rvaschools.net
How Do I Get an Amazon Business Account?
If you need a new Amazon Business account, or if you need to make changes to your existing Amazon Business account (add a new delivery address, obtain purchasing ability for another group, etc.), please contact Tiffany Archer at tarcher2@rvaschools.net.
Delivery Addresses
Please note that you are not able to update a delivery address in Amazon. If an address needs to be updated, please contact the Procurement Programs Coordinator. Only addresses for school locations will be approved. Home addresses are not allowed.
We cannot change delivery addresses, item selections or quantities, etc. after you have submitted your Amazon order for approval.
Paying for Amazon Orders With
a P-Card
If you wish to pay for Amazon orders with a P-Card, please email Tiffany Archer (tarcher2@rvaschools.net) to make sure there is a P-Card enabled Amazon group for your location. If there is a P-Card group for your location:
- When creating your order, choose to place the order on behalf of the "P-Card" group for your location. NO PO is needed.
- Create your Shopping Cart as usual.
- In the "PO Number" field during checkout, type "P-Card."
- Enter the P-Card information as the payment method.
- Go to "Your Orders" in Amazon to obtain a receipt to upload/attach to the transaction in Bank of America Works. You can also use the packing slip that should be included in the package when delivered.
RPS Amazon Business Manual
For a comprehensive review of all information related to the RPS Amazon Program, please refer to the RPS Manual here.
Which Items Cannot be Purchased on Amazon?
This is not a complete list, but some of the items that should not be purchased on Amazon include the following:
- Computers (or any other device that must connect to our RPS network)
- Printers
- Gift Cards
- Software
- Gas-Powered Equipment
- Assembly and Installation Services
- Any fixed assets/taggable items
If you are not sure if an item should be purchased on Amazon or not, please email Tiffany Archer at tarcher2@rvaschools.net.
Paying for Amazon Orders With
a PO
- When creating your order, choose to place the order on behalf of the "PO/Invoicing" group for your location.
- Create your Shopping Cart and get item totals and amounts.
- Create a LINQ Requisition that matches the Amazon order.
- Go back to Amazon and continue the check-out process. In the "LINQ Requisition" field during check-out, type the Req Number.
- After the order is delivered, all items must be received in LINQ.
- Forward any emailed Amazon Invoices or Credit Memos to accountspayable@rvaschools.net.