Procurement Card (P-Card)
The Commonwealth of Virginia, through competitive negotiations, has established a purchasing card program for all Commonwealth agencies and institutions. The use of this program is governed by the Commonwealth Accounting Policies and Procedures (CAPP) Manual and The City of Richmond Public Schools Procurement Card Procedures. (P-Card)
For P-Card related questions, please contact the Procurement Director, Melissa Chasteen at firstname.lastname@example.org or 804-780-6163.
It is the sole responsibility of Procurement to develop, implement, monitor, and enforce the policies and procedures governing the use of the Purchasing Card (P-Card) Program by The City of Richmond Public Schools employees. The oversight for this program is provided by the School Districts P-Card Program Administrator, as designated by the Director for Procurement Services.
The purchasing card program provides many benefits. Cardholders and departments are empowered to make decentralized purchases up to their delegated authority faster. Purchasing cards add value to the District by reducing the number of checks processed, mailed, and deposited manually to the vendor community. The P-Card program allows RPS to pay one vendor, Bank of America, for all purchases made with the card. This program is meant to streamline the purchasing process by reducing the need for purchase orders and petty cash or small dollar purchase orders.
P-Card Related Forms
P-CARD PIN RETRIEVAL
All RPS P-Cards have a 4-digit PIN, which is assigned by the Cardholder during initial card activation. The PIN must be entered for any in-store purchase. If you need to retrieve or reset your PIN, please go to Bank of America's Global Card Access site, log in to the account used to activate the card, and follow the screen prompts. Bank of America also has a GCA Mobile App (more information listed on the Global Card Access website). The Program Administrator can not view or reset any PINs.
NON-ALLOWABLE P-CARD PURCHASES
It is very important that all existing Purchasing procedures, standard operating procedures, and business protocols are still followed when using a P-Card.
Do Not Use P-Cards For: (not a complete list)
- Federally-funded purchases
- Student Activity Fund purchases
- ATM or cash back transactions
- Gift cards or gift certificates
- Flowers, gifts, expressions of sympathy for individual employees
- Personal purchases
- Purchases from family members or RPS employees
- Past-due invoices
- Motor vehicle moving violations or parking tickets
- Parking at City Hall or other City of Richmond parking lots
- Fuel for an RPS vehicle
- Ammunition or Firearms
- Any purchase that does not directly support the mission of Richmond Public Schools