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Procurement Card (P-Card)

The Commonwealth of Virginia, through competitive negotiations, has established a purchasing card program for all Commonwealth agencies and institutions. The use of this program is governed by the Commonwealth Accounting Policies and Procedures (CAPP) Manual and The City of Richmond Public Schools Procurement Card Procedures. (P-Card)

For P-Card related questions, please contact the Procurement Card Coordinator, Jodi Phillips (formerly Geary) at jgeary@rvaschools.net or 804-204-1087.

ADMINISTRATION

It is the sole responsibility of Procurement to develop, implement, monitor, and enforce the policies and procedures governing the use of the Purchasing Card (P-Card) Program by The City of Richmond Public Schools employees. The oversight for this program is provided by the School Districts P-Card Program Administrator, as designated by the Director for Procurement Services. 

BENEFITS

The purchasing card program provides many benefits. Cardholders and departments are empowered to make decentralized purchases up to their delegated authority faster. Purchasing cards add value to the District by reducing the number of checks processed, mailed, and deposited manually to the vendor community. The P-Card program allows RPS to pay one vendor, Bank of America, for all purchases made with the card. This program is meant to streamline the purchasing process by reducing the need for purchase orders and petty cash or small dollar purchase orders.

P-Card Related Forms

NON-ALLOWABLE P-CARD PURCHASES

It is very important that all existing Purchasing procedures, standard operating procedures, and business protocols are still followed when using a P-Card.

Do Not Use P-Cards For: (not a complete list)

  • Federally-funded purchases
  • ATM or cash back transactions
  • Gift cards or gift certificates
  • Flowers, gifts, expressions of sympathy for individual employees
  • Personal purchases
  • Purchases from family members or RPS employees
  • Past-due invoices
  • Motor vehicle moving violations or parking tickets
  • Parking at City Hall or other City of Richmond parking lots
  • Fuel for an RPS vehicle
  • Alcohol
  • Ammunition or Firearms
  • Any purchase that does not directly support the mission of Richmond Public Schools