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Job Description

Account Clerk

POSITION TITLE:  Account Clerk

QUALIFICATIONS:  Must have a high school diploma or its equivalent. A minimum of two years of fiscal experience required. A Bachelor’s degree in Accounting is preferred. Work experience in a school office is preferred. Ability to effectively communicate with and work in a cooperative and collaborative manner with co-workers, school staff, students, and the general public. Experience using Microsoft Office, Word and Excel software applications required.

PERFORMANCE EXPECTATIONS:  Responsible for providing and performing all payroll activities and functions within the school/department. Performs a wide variety of clerical and account-keeping tasks. Set-up and maintains filing systems and office procedures. Maintains and keeps confidential files of correspondence, forms, reports, etc. Maintains computerized records and generates appropriate reports. Sets-up, files, and maintains accounts payable paid invoices, including the organization and management of account payable files. Maintains returned check log and researches disposition of all returned checks. Closes purchase orders at which time the criteria for closing are met. Assists in obtaining, keying, filing, and maintaining W-9 forms. Files and maintains check registers and other accounts payable related records. Provides assistance as needed with: collection and tracking of authorized signature forms by department/school, duplicate payments, resolving issues on the invoice error report, scanning invoices for permanent record storage, outstanding check research. Processes payment documents submitted by vendors, outside agencies, internal departments, and individuals. Oversees a three-way match of invoice, receiver, and purchase order performed by the financial management system. Audits data for proper pricing, calculations, and approvals. Determines payment amount and adjusts hard copy documents as necessary. Analyzes Invoice Error report daily. Works with vendors and departmental administrators as necessary to ensure timely resolution. Interprets official finance and purchasing policies and procedures and routinely communicates with or answers questions of vendors, individual employees, and administrators to resolve issues of concern. Researches payments in question. Scans incoming invoices for up-dated records. Performs other related duties as assigned.

GENERAL DEFINITION AND CONDITIONS OF WORK:  Performs data entry and accounting/bookkeeping functions in the area of accounts payable operations in an office environment. Work requires frequent standing, sitting, walking and light lifting up to 10 pounds. Effective verbal and written communication skills for expressing or exchanging ideas, hearing to perceive information at a normal spoken word level and visual acuity for preparing and analyzing written or computer data.

REPORTS TO:  Principal

PAY SCHEDULE:  Unified Pay Schedule, Pay Grade 108

LENGTH OF CONTRACT:  260 Days (12 months)

FLSA:  Non-exempt