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Job Description

Accounts Payable Technician II

Job Title:

Accounts Payable Technician II

Grade Level/Terms of Employment:

Grade 115 / 12 Month (260 days) Contract

FLSA Status:


Work Location:

Finance Department

Immediate Supervisor:

Accounting Manager, Accounts Payable

General Description:

The Accounts Payable Technician II performs data entry and accounting functions in order to facilitate the overall efficiency of the Finance Department in the area of Accounts Payable.

Essential Duties and Responsibilities:

·         Processes invoices for payment submitted by vendors, outside agencies, internal departments and individuals

·         Oversees a three-way match of invoices, receivers, and purchase orders within the financial management system

·         Audits data received for proper pricing, calculations, and authorized approvals; requests and/or makes adjustments as needed

·         Researches and resolves a variety of routine internal and external inquiries concerning

invoices, account status, including communicating the resolution

·         Researches and resolves returned and outstanding checks and duplicate payments

·         Scans, files, and maintains vendor payment files, accounting documents, records and reports

·         Analyzes the Invoice Error report daily; work with vendors and departmental administrators as necessary to ensure timely resolution of errors

·         Interprets official finance and purchasing policies and procedures and routinely communicates with or answer questions of vendors, individual employees, school/department staff to resolve issues of concern

·         Updates and maintains comprehensive procedures manual for assigned tasks

·         Performs other duties as assigned


·         High School Diploma or equivalent required; Bachelor’s Degree in the area of Accounting, Finance, Business Administration or related field preferred

·         At least 3 years accounts payable experience, including data entry

·         An understanding of the vendor life cycle and the three way match process

·         Excellent customer service, planning and time management skills

·         Outstanding interpersonal, teamwork, and communication skills

·         Strong analytical, problem solving, decision making, and organizational skills, including a keen attention to detail

·         Proficiency using Microsoft Office products, Google applications and other business solutions software

·         Bilingual/fluency in Spanish preferred