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Job Description

Accounts Payable Technician I

Job Title:

Accounts Payable Technician I - Administrative

Grade Level/Terms of Employment:

Grade 111 / 12 Month (260 days) Contract

FLSA Status:

Non-Exempt

Work Location:

Finance Department

Immediate Supervisor:

Accounting Manager, Accounts Payable

 

General Description:

The Accounts Payable Technician I performs clerical functions to facilitate the overall efficiency of the Finance Department in the area of Accounts Payable.

Essential Duties and Responsibilities:

  • Process invoices for payment including reconciling discrepancies and matching the check with backup for mailing and filing
  • Scan, file, maintain, and distribute vendor payment files, accounting documents, records and reports, including electronic fund transfer (EFT) documents
  • Maintain, research, and resolve returned and outstanding checks and duplicate payments
  • Maintain accounts payable files to include the organization of files to be stored off-site
  • Assist with obtaining, filing, and maintaining W-9 forms
  • Assist with 1099 compliance and unclaimed property research
  • Assist with the collection and tracking of authorized signature forms
  • Research and resolve a variety of routine internal and external inquiries concerning invoices, account status and including communicating the resolution
  • Write, update and maintain comprehensive procedures manual for assigned tasks
  • Provide customer service when needed at the Front Desk
  • Other duties as assigned

Qualifications:

  • High School Diploma or equivalent; Bachelor’s Degree preferred in the area of Accounting, Finance, Business Administration or related field preferred
  • At least 3 years accounts payable experience, including data entry
  • An understanding of the vendor life cycle and the three way match process
  • Excellent customer service skills
  • Outstanding interpersonal, team work, and communication skills
  • Strong analytical, problem solving, and organizational skills, including a keen attention to detail
  • Proficiency in using Microsoft Office products, Google applications and other business solutions software