Job Description

General Description:

The Accounts Payable Technician I performs clerical functions to facilitate the overall efficiency of the Finance Department in the area of Accounts Payable.

Essential Duties and Responsibilities:

• Process invoices for payment including reconciling discrepancies and matching the check with backup for mailing and filing
• Scan, file, maintain, and distribute vendor payment files, accounting documents, records and reports, including electronic fund transfer (EFT) documents
• Maintain, research, and resolve returned and outstanding checks and duplicate payments
• Maintain accounts payable files to include the organization of files to be stored off-site
• Assist with obtaining, filing, and maintaining W-9 forms
• Assist with 1099 compliance and unclaimed property research
• Assist with the collection and tracking of authorized signature forms
• Research and resolve a variety of routine internal and external inquiries concerning invoices, account status and including communicating the resolution
• Write, update and maintain comprehensive procedures manual for assigned tasks
• Provide customer service when needed at the Front Desk
• Other duties as assigned

Qualifications:

• High School Diploma or equivalent; Bachelor’s Degree preferred in the area of Accounting, Finance, Business Administration or related field preferred
• At least 3 years accounts payable experience, including data entry
• An understanding of the vendor life cycle and the three way match process
• Excellent customer service skills
• Outstanding interpersonal, team work, and communication skills
• Strong analytical, problem solving, and organizational skills, including a keen attention to detail
• Proficiency in using Microsoft Office products, Google applications and other business solutions software