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Job Description

Administrative Office Associate

Job Title:

Administrative Office Associate

Grade Level/Terms of Employment:

Grade: 112 / 260 Day Contract

FLSA Status:


Work Location:

Finance Department

Immediate Supervisor:

Director of Finance

General Description:
The Administrative Office Associate performs a wide range of administrative functions to facilitate efficient operation of an Office/department or school.  Administrative Office Associates also provide exemplary customer service to both internal and external stakeholders. 

Essential Duties and Responsibilities:

  • Composes correspondence, answers the telephone, and informs the public, students, and staff on a variety of matters related to school/department operations and policies
  • Provides exemplary customer service to internal and external stakeholders
  • Performs basic tasks in the areas of payroll, accounts payable, and accounts receivable
  • Maintains a variety of documents, including student lists
  • Establishes and maintains effective working relationships with personnel in other schools, offices, and community partners
  • Ensures operation of equipment by calling for repairs, maintaining equipment inventories, and evaluating new equipment
  • Maintains supplies inventory by checking stock, anticipating needed supplies, placing orders, and verifying receipts
  • Handles sensitive information in a confidential manner
  • Receives, sorts, and distributes mail
  • Performs other related duties as assigned


  • High school diploma or its equivalent required
  • Two years of office associate experience
  • Excellent verbal and written communication skills
  • General knowledge of business office procedures,  equipment
  • Ability to establish and maintain effective working relationships with others
  • Ability to adapt quickly to changing priorities, to work independently, and ability to effectively complete multiple assignments simultaneously
  • Excellent customer service and public relations skills
  • Experience using Microsoft Office software
  • Bilingual candidates preferred