Job Description

General Description:
The Administrative Office Associate performs a wide range of administrative functions to facilitate efficient operation of an Office/department or school.  Administrative Office Associates also provide exemplary customer service to both internal and external stakeholders. 

Essential Duties and Responsibilities:

• Composes correspondence, answers the telephone, and informs the public, students, and staff on a variety of matters related to school/department operations and policies
• Provides exemplary customer service to internal and external stakeholders
• Performs basic tasks in the areas of payroll, accounts payable, and accounts receivable
• Maintains a variety of documents, including student lists
• Establishes and maintains effective working relationships with personnel in other schools, offices, and community partners
• Ensures operation of equipment by calling for repairs, maintaining equipment inventories, and evaluating new equipment
• Maintains supplies inventory by checking stock, anticipating needed supplies, placing orders, and verifying receipts
• Handles sensitive information in a confidential manner
• Receives, sorts, and distributes mail
• Performs other related duties as assigned

Qualifications:

• High school diploma or its equivalent required
• Two years of office associate experience
• Excellent verbal and written communication skills
• General knowledge of business office procedures,  equipment
• Ability to establish and maintain effective working relationships with others
• Ability to adapt quickly to changing priorities, to work independently, and ability to effectively complete multiple assignments simultaneously
• Excellent customer service and public relations skills
• Experience using Microsoft Office software
• Bilingual candidates preferred