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Administrative Office Associate, Department of Safety and Security

POSITION TITLE:  Administrative Office Associate - Department of Safety and Security

QUALIFICATIONS:  High school diploma plus three years of clerical experience. Associate’s degree is preferred.   Three years of radio dispatch experience preferred.  Must obtain certification as School Security Officer by the Virginia Department of Criminal Justice Services within 60 days of employment.  Must have a comprehensive working knowledge of a large urban public school system administrative operation.   Must be highly competent in standard business office procedures, practices, and the operation of business office equipment.  Exceptional communications, public relations and customer service skills required along with excellent organizational and planning skills.   Ability to communicate clearly and concisely, both verbally and in writing. Must have the ability to establish and maintain effective working relationships with school administrators, central office staff, parents, and community and business representatives.  Must possess the ability to work under pressure and effectively plan, organize, supervise and coordinate work, both independently and/or as a team leader.  Superior organizational skills required.  Must have some experience with budget development, tracking of expenditures, processing of payment invoices.  Must have the ability to exercise tact, good judgment and initiative.  Must be adaptable to changing priorities and able to simultaneously and successfully complete multiple assignments.  Experience required with Microsoft Word, Excel, Access, PowerPoint and Internet access.  Bilingual skills to include Spanish are a plus. 

PERFORMANCE EXPECTATIONS:  Composes non-routine letters, answers telephone and informs and advises the public, students, and faculty on a variety of matters related to the department operations and policies by telephone or through personal contact.  Maintains office/department budget and accounts for monthly incomes and expenditures and may approve or reject requests for additional expenditures in accordance with operational requirements and available funds. Receives, opens and distributes mail. Establishes and maintains working relationships with other schools, offices, and governmental agencies. Administers the communication system that includes operating a two-way radio in accordance with federal regulations, maintaining incident activity logs, submit and review incident reports and provide daily report to district leaders.  Performs other job related duties as assigned.

GENERAL DEFINITION AND CONDITIONS OF WORK:  Performs skilled clerical work typically performed in an office setting.  Work requires frequent standing, sitting, walking and light lifting up to 10 pounds.  Effective verbal and written communication skills for expressing or exchanging ideas, hearing to perceive information at a normal spoken word level and visual acuity for preparing and analyzing written or computer data

REPORTS TO:  Chief of Safety and Security

PAY SCHEDULE: Unified Pay Schedule, Pay Grade 112

LENGTH OF CONTRACT:  260 Days (12 months)

FLSA: Non-exempt