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Job Description

Administrative Office Associate, Schools

POSITION TITLE:  Administrative Office Associate – Schools

QUALIFICATIONS:  High school diploma or its equivalency, plus two years of office associate experience.  Work experience in a school office preferred.  Ability to effectively communicate with and work in a cooperative and collaborative manner with co-workers, school staff, students and the general public.  General knowledge of business office procedures, practices, and equipment.  Knowledge of or ability to quickly learn operations of the school office to which assigned. Ability to perform basic mathematical calculations, excellence in business English, grammar, spelling, and punctuation.  Ability to communicate clearly and concisely, both orally and in writing.  Ability to establish and maintain effective working relationships with others. Must be adaptable to changing priorities, have the ability to work independently and ability to effectively complete multiple assignments simultaneously.  Excellent customer service and public relations skills required. Ability to exercise tact, good judgment, and initiative. Considerable skills in operating a computer.  Experience using Microsoft Office, Word and Excel software applications required. 

PERFORMANCE EXPECTATIONS:  Composes non-routine letters, answers telephone and informs and advises the public, students, and faculty on a variety of matters related to school operations and policies by telephone or through personal contact.  Maintains payroll, documents and list invoices, textbook requisitions, catalogues and student lists. Conducts research of studies of the development and evaluation of school programs as well as various administrative research assignments.  Compiles, assembles, and checks information to prepare regular and supplemental attendance and other student records.  Accounts for monthly income and expenditures and may approve or reject requests for additional expenditures in accordance with operational requirements and appropriate funds. Receives, opens and distributes mail. Establishes and maintains effective working relationships with personnel in other schools, offices, and governmental agencies. May direct a small group of employees in performing office support tasks. Performs other related duties as assigned.

GENERAL DEFINITION AND CONDITIONS OF WORK:  Performs skilled clerical work typically performed in an office setting.  Work requires sitting, occasional walking, light lifting of office items up to 10 pounds, fingering and repetitive motions.  Vocal communication is required for expressing or exchanging ideas by means of the spoken word, hearing is required to perceive information at normal spoken word levels, and visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work.

REPORTS TO:  Principal

PAY SCHEDULE: Unified Pay Scheduled, Pay Grade 112

LENGTH OF CONTRACT:  260 Days (12 months)

FLSA: Non-exempt