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Executive Office Associate I - Human Resources

POSITION TITLE: Executive Office Associate I – Human Resources

QUALIFICATIONS: Associate’s degree in a related area and three years of experience in human resources preferred. Must have an excellent knowledge and understanding of human resources policies, practices and procedures. Excellent communications, organizational, customer service and public relations skills are essential. Must have the ability to effectively maintain complex employee papers and/or electronic files and provide a system of timely and efficient document retrieval. Must be able to work independently and use effective decision-making skills towards the completion of assigned tasks. Must have the ability to work efficiently under pressure and effectively track, manage and complete multiple deadline actions. The ability to maintain confidential information and files is essential. Considerable experience with Microsoft Word, PowerPoint and Excel applications is required. Some experience with (AS 400) Mainframe access, TalentEd (HRIS), Internet, Intranet and E-mail applications preferred.

PERFORMANCE EXPECTATIONS: Prepares School Board agenda for employee personnel actions to include terminations, resignations, retirements, appointments and all other employee actions. Prepares and maintains HRD budget. Distributes incoming mail for office of the Director, answers the telephone and maintains the office calendar. Makes travel and lodging arrangements for the Director as required. Plans, initiates and carries to completion administrative office support activities by following up on work in progress to ensure timely response or action. Operates personal computer and related equipment to produce correspondence, reports and charts. Processes payment of departmental invoices and purchase orders. Maintains employee grievance files that include contacting the appropriate individuals and scheduling hearings at the Director’s level, fact-finding and/or School Board levels. Coordinates the repairs and maintenances of office equipment. Orders office supplies and maintains inventory. Handles numerous inquiries from RPS employees, business partners, community representatives and the general public on a daily basis. Occasionally will be required to work beyond normal work hours. Performs other related duties as assigned.

GENERAL DEFINITION AND CONDITIONS OF WORK: Performs skilled clerical tasks in an office environment. Conducts work in a sitting position. Job requires frequent standing, walking, bending, stooping, light lifting up to 30 pounds and repetitive motions. Vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately. Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data.

REPORTS TO: Executive Director of Human Resources

PAY SCHEDULE: Unified Pay Schedule, Pay Grade 114

LENGTH OF CONTRACT: 260 Days (12 months)

FLSA: Non-exempt