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Job Description

Fiscal Associate II - Finance

Job Title:

Fiscal Associate II

Grade Level/Terms of Employment:

Grade 115 / 12 Month (260 days) Contract

FLSA Status:


Work Location:

Finance Department

Immediate Supervisor:

Accounting Manager,  General Ledger and Reporting


Essential Duties and Responsibilities:

  • Prepares all money for deposit
  • Reviews all checks verifying accuracy of all pertinent information
  • Prepares pay-in and cash receipts documents for deposit
  • Processes cash receipts into the AS400 system
  • Requests and reconciles electronic cash requests on a monthly basis
  • Reconciles receipt reports to cash receipt entries in the ledger
  • Maintains all appropriate files and records for all monies (Local, Federal, and State)
  • Works closely with the City of Richmond on receipts, deposits and returned checks
  • Processes reimbursements, reconciles, maintains, distributes, and replenishes petty cash for the division
  • Generates invoices and tracks payments owed to the district for tuition
  • Posts journal entries and maintains journal entry files
  • Writes, updates and maintains comprehensive policy and procedures manual for assigned tasks
  • Conducts biweekly reviews of AP invoices to payment
  • Serves as backup to administrative office associate
  • Provides assistance to auditors as required
  • Performs other duties as assigned by the Director of Finance or Accounting Manager


  • Completion of a two-year business administration or office management program
  • Two years of experience or training in Accounting; or an equivalent of training and experience
  • Working knowledge of Accounting and bookkeeping, office procedures, office management functions, keyboarding, ten-key calculator and personal computer (spreadsheet and word processing) skills required
  • Excellent oral and written communications, customer service, public relations, and organizational skills required
  • Ability to analyze data, record financial transactions, interpret official finance and payroll policies and procedures, and maintain complex automated financial records and reports
  • Excellent analytical and research skills
  • Ability to work independently with minimum supervision and efficiently under pressure and effectively manage multiple deadline actions
  • Ability to maintain confidential financial records and information
  • Considerable knowledge and experience with Microsoft Word and Excel
  • Some experience with AS400 preferred