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Job Description

Office Associate III - Office of Exceptional Education

Job Title:

Office Associate III – Office of Exceptional Education

Grade Level/Terms of Employment:

Grade 109 / 12 Month (260 days) Contract

FLSA Status:

Non-exempt

Work Location:

Office of Exceptional Education

Immediate Supervisor:

Director, Exceptional Education

 

General Description:

The Office Associate III will be responsible for the successful operations and administrative supports to the Office of Exceptional Education. The selected candidate will be dependable and show ethics and integrity in their work. They must demonstrate high attention to detail and can work independently to get things done. Because of interactions with families, the associate must be tolerant to minor daily stressors and can adapt to changes in the work environment. Working with others, listening skills and the ability to build relationships are high desirable qualities. 

Essential Duties and Responsibilities:

  • Plans, initiates and carries to completion office support activities.  
  • Maintains logs on incoming correspondence and action documents and follows up on work in progress to ensure timely response or action.  
  • Maintains supervisor’s calendar as required, formats and types confidential and general correspondence, reports, and statistical data.  
  • Tabulates and prepares reports of financial data, and makes travel arrangements.  
  • Operates a personal computer and related equipment to produce correspondence, reports, charts and other materials using numerous management techniques to enter, edit, print and file data.  
  • Maintains personnel records, clerical records and reports.  
  • Greets students, families and community stakeholder in person or by telephone; answering or referring inquiries.  
  • Maintains stakeholder confidence and protects operations by keeping information confidential.  
  • Maintains office supplies by checking stock to determine inventory levels, anticipating needed supplies; placing and expediting orders.  
  • Assist related service team with processing and checking the accuracy of invoices.
  • Keeps equipment operational by following manufacturer’s instructions and procedures.  
  • Secures information by completing database backups.  
  • Provides historical reference by utilizing filing and retrieval systems.  
  • Maintains technical knowledge by attending educational workshops and reading administrative support publications.  
  • Performs other related duties, as assigned.

Qualifications:

  • High school diploma or its equivalency, plus one year of office associate experience.  
  • Must have a general knowledge of business office procedures, practices and equipment and the ability to quickly learn operations of the office and other duties as assigned.  
  • Must have the ability to perform mathematical calculations and demonstrate excellence in business English, grammar, spelling and punctuation.  
  • Excellent communication, organizational and public relations skills required.  
  • Must be able to establish and maintain effective working relationships with others and be adaptable to changing priorities.  
  • The ability to efficiently organize assignments, effectively handle multiple assignments simultaneously, and work effectively under minimum or no supervision is essential.  
  • Must have the ability to exercise tact, good judgment and demonstrate initiative in the completion of assignments.  
  • Must be able to work with school administrators, teachers and business partners. 
  • Excellent computer skills are required.