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Job Description

Staff Accountant, Grants

POSITION TITLE: Staff Accountant – Grants

QUALIFICATIONS: Bachelor’s degree in accounting, finance, or related field and at least three years increasingly responsible and progressive experience in government or general accounting is required. A good working knowledge of generally accepted accounting principles and practices, and grants accounting and reporting techniques and methods is required. Excellent interpersonal, communications, and organizational skills are essential. Must be able to work in a cooperative and collaborative manner with all employees, school administration, business and community representatives. Must have the ability to work under pressure and meet multiple deadlines. Proficient in the use of Microsoft Word, Excel, PowerPoint and strong skills in using the Internet and Intranet is essential.

PERFORMANCE EXPECTATIONS: Performs accounting and other functions in the area of grants accounting. Reconciles accounting records, prepares monthly, quarterly, and annual grant reimbursement reports and submits to appropriate federal, state, local, colleges & universities and other grant awarding agencies. Prepares journal entries as necessary. Maintains complete and accurate grant files with agency authorizations, reports, and expenditure documentation. Assists in the development and preparation of grant budget documents and assists Grant Program Managers with budget and expense coding adjustments. Coordinates expenditure, budget and reporting issues with Grant Program Managers and Grant Agencies. Prepares, for sponsored programs, all invoice/billings, journal entries, and fiscal reports. Ensures the timely submission of fiscal reports. Reconciles monthly and quarterly grant reimbursement reports to general ledger accounts and reports. Researches and prepares year-end accrual/deferral entries to establish proper accounts receivable balances in the grant area. Meets with grant manager and other internal and external personnel associated with specific grants to answer/address questions and/or concerns. Writes, updates and maintains a comprehensive policy and procedures manual for assigned tasks. Directly consult with all stakeholders (superintendent, superintendents leadership team, program managers, accounting managers, etc.) concerning the sponsored programs and other restricted accounts as they relate to financial administration of grants. Provide training to grant stakeholders on how to more efficiently and effectively manage their respective grants in following board policy, granting agency guidelines, and all applicable regulations related to special programs. Contributes to Finance team effort by performing other duties, tasks, and participates in special management/financial programs as assigned.

GENERAL DEFINITION AND CONDITIONS OF WORK: Performs accounting functions to facilitate the overall efficiency of the Finance Department in the area of grants. Work requires frequent standing, sitting, walking and light lifting up to 10 pounds. Effective verbal and written communication skills for expressing or exchanging ideas, hearing to perceive information at a normal spoken word level and visual acuity for preparing and analyzing written or computer data.

REPORTS TO: Accounting Manager

PAY SCHEDULE: Unified Pay Schedule, Pay Grade 119

LENGTH OF CONTRACT: 260 Days (12 months)

FLSA: Exempt