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Job Description

Staff Accountant, Payroll

Job Title:

Staff Accountant, Payroll

Grade Level/Terms of Employment:

Grade 119 / 260 days (12 months)

FLSA Status:


Work Location:

Finance Department

Immediate Supervisor:

Payroll Manager

General Description:

The Staff Accountant performs complex accounting functions to facilitate the overall efficiency of the Finance Department in the areas of payroll and general ledger, ensuring compliance with mandated requirements, and maintaining confidential employee records.

Essential Duties and Responsibilities:

·         Processes regular and supplemental semimonthly payroll for assigned payroll activities and/or locations for the purpose of ensuring compliance with established financial, legal, and administrative requirements

·         Reviews, verifies, and researches information and/or documentation (e.g. authorized personnel actions, deductions, tax, direct deposit changes, time sheets, absences, etc.) for the purpose of ensuring accuracy of payroll and adherence to procedure

·         Calculates, audits, and maintains information to update and process salary adjustments, salary changes, and overtime accurately

·         Analyzes and researches various query reports to ensure accuracy of total gross to net for assigned employees

·         Processes workers compensation, FML, Hybrid short-term disability

·         Prepares, analyzes, and reconciles various payroll and general ledger reports

·         Prepares balance sheet reconciliations and corrects journal voucher entries

·         Assists with the year-end audit

·         Writes, updates and maintains a comprehensive policy and procedures manual for assigned tasks

·         Monitors and manages the payroll mailbox

·         Performs related work as assigned


·         Bachelor’s degree in accounting, finance, or related field required

·         At least three years of progressive experience in government or general accounting

·         Extensive knowledge of payroll functions including preparation, balancing, internal control and payroll taxes

·         Experience in analyzing, interpreting, and preparing fiscal/accounting records and reconciling general ledger accounts

·         Experience with the Virginia Retirement Systems preferred

·         Excellent planning and organizational skills, including a keen attention to detail

·         Outstanding interpersonal and communication (verbal and written) skills 

·         Strong analytical, problem solving, decision making skills

·         Strong time management skills and ability to meet multiple deadlines; ability to work under pressure

·         Proficiency in using Microsoft Office products, Google applications and other business solutions software

·         Bilingual/fluency in Spanish preferred