Forms & Resources

Payroll - W-4 Federal Tax Withholding 2026

Accounts Payable - 2026 Mileage Rate

Request for Homebound Instructional Services

2021-22 Title II Assessment Assistance Grant App

2021-2022 Title II Tuition Assistance Grant App

Absence Reason Approval Form

Accounts Payable - Departmental Invoice Form

Accounts Payable-Employee Reimbursement Procedure

Accounts Payable - Employee Vendor Form

Accounts Payable - Mileage Spreadsheet

Accounts Payable - Permission to Attend

AP-Request for Reimbursement of Travel Expenses

Accounts Payable - Training Manual

Accounts Payable - Travel Procedures

ADA Medical Professional Certification Form

Adult Consent Form

Allergy and Anaphylaxis Emergency Plan

Anatomy of the RPS Transcript (English)

Anatomy of the RPS Transcript (Spanish)

Approved Charter Buses

Asthma Action Plan

Behavior Specialist Referral Google Form

Behavioral Threat Assessment(opens in new window/t

Blood-borne Pathogen Exposure Control Plan

Budget Change Request Form

Bullying Intervention and Prevention Protocol

Clinic Referral

Commonwealth of Va Cert of Religious Exemption

Commonwealth of Va School Entrance Health Form

Community Partnerships Process Overview

CPS Reporting Procedures

Diabetes Medical Management Form

Eating Disorders Letter, Grades 5–12 (English)

Eating Disorders Letter, Grades 5–12 (Spanish)

Elementary Academic Resources

Email Expectations, Norms and Templates

Emergency Justification Form

Employee Change of Information Form

Equitable Services

External Research and Evaluation Projects

Facilitating Virtual Learning (English)

Facilitating Virtual Learning (Spanish)

Facilitating Virtual Learning with Love

Family Education Rights and Privacy Act (FERPA)

Family Education Rights and Privacy Act (Spanish)

Field Trip Request Form (Over 50 Miles)

Fingerprinting Information Form

Fire Safety Procedures

Fixed Asset Form

Fixed Asset/Taggable List

Food Allergy Medical Statement (English)

Food Allergy Medical Statement (Spanish)

FY24 Annual Report

General Ledger - Petty Cash Form

General Ledger - Remittance Statement

Gmail Signature Instructions

Grant Monitoring and Compliance Operational Proc

GRTC Student Ridership Program Consent Form

Gtube Physician's Order

Guide for Homebound and Home-based Instruction

Running a DonorsChoose Crowdfunding Campaign

Hazardous Communication and PPE

Health History Form (English & Spanish)

Health History Form (Spanish)

Home Language Survey

Individualized Health Care Plan

Injury Q & A

Instructional Coach Evaluation Timeline

Interest to Apply Form

Internet Safety (English)

Internet Safety (Spanish)

Lost or Stolen Chromebook Form

Media Policy and Release (English)

Media Policy and Release (Spanish)

New P-Card Application

Notification of Screenings (English)

Notification of Screenings (Spanish)

Offboarding Checklist (Central Office)

Offboarding Checklist (Schools)

OGMC Monitoring Document

Out of Town Reimbursement

P-Card Account Maintenance Form

P-Card General Information - Training Slides

P-Card Training Video for All Users

P-Card Generic Card Check-Out Log

P-Card Missing Receipt Form

P-Card Program Procedures Manual

P-Card Training Video for Approvers

P-Card Training Video for Cardholders/Reconcilers

P-Card User Agreement

Parent Compact

Partnership Inquiry Form

Partnerships and Volunteers Toolkit

Payroll - CIMS Employee Portal Instructions

Payroll - Direct Deposit Form

Payroll - FY26 Payroll Processing Calendar

Payroll - FY26 Payroll Schedule

Payroll - Request for Supplemental Payment

Payroll - Timekeeper Training Manual

Medical Statement to Request Special Meals (Eng)

Medical Statement to Request Special Meals (Span)

Procurement Complaint Form

Protection of Pupil Rights Amendment (PPRA) Eng

Protection of Pupil Rights Amendment (PPRA) Span

Purchasing Manual

Quickbase

Remind Messaging System 23-24 Online Resources

Request for Taxpayer Identification Number (W9)

Request to Change a Purchase Order

Request to Use Title III Funds

Request to Use Title IV Funds

RPS Driver Qualification Guidelines and Procedures

Risk Management Safety & Departmental Procedures

RPS Acronym Glossary

RPS Crisis Preparedness (English)

RPS Crisis Preparedness (Spanish)

RPS Editorial Style Guide

RPS Employee Portal Setup and W-2 Access Guide

RPS Logos

RPS Medication Permission Form

RPS Mold and Air Quality Policy

RPS Safety Data Sheets

RVA Virtual Virginia Liaison

Sample Support Letter

School Accident

School Bus Stop Request Form

School Exclusion Guidelines (English)

School Exclusion Guidelines (Spanish)

School Exit Drill Directives

School Exit Drill Form

School Social Work Referral Google Form

Seizure Action Plan

Site Survey Form

Solicitation Request Form

Student Accident Insurance Claim Form

Student Activity Receipt Book Order

Student and Family Outreach - Guide for Teachers

Student Technology Device Agreement

Student Technology Device Agreement (Spanish)

Student Transportation Form

Substitute Request Form

Suicide Risk Assessment

Surplus/Transfer Form

Syncroz Interpretation Services User Registration

Syncroz Over the Phone Interpretation Access Codes

Teacher Evaluation Timeline

Technology Services Security Requests

Technology Surplus Form

Technology Surplus Form Fixed

Technology Transfer Form

Textbook Inventory Form

Textbook Surplus Discard Form

Threat Assessment

Title II Assessment Assistance Grant Application

Title II Tuition Assistance Grant Application

Title II Tuition Reimbursement Form

Title IX Administrative Investigation Form

Title IX Administrative Procedures

Title IX Investigation Formd

Travel Justification for Teachers

Travel Justification Form for School Administrator

Tuition Assistance Grant Application

Tuition Reimbursement Checklist 19-20 School Year

Vehicle Accident Report

Volunteer Application Form

W9 Richmond Public Schools

Workers Compensation Forms